3 Incredibly Easy Methods for Better Record Security

[This article was written by Anica Oaks.]

When it comes to the online businesses, particularly in the healthcare industry, security is of utmost importance. Ensuring that all of your client’s or patient’s data is safe and secure can be a hassle in and of itself. Here are three truly easy things you can do to improve the security of all of the records that your office utilizes.

Require Password Changes Often

While none of us really likes to have to remember a new password, it’s a great strategy to help prevent hacks to your system. Require your employees to change up their passwords at set intervals. The most commonly recommended is every three months. If you want more security, then you may require changes more often. Opting for password changes every 30 days is a great way to be secure. Ensure your system is set up so employees have no choice but to change their password to login to your system. Avoid just having your system send reminders to staff members because most of them won’t get around to changing their password.

Require Multiple Logins

With a 22 million record HCP database available at their fingertips, a medical staff has a lot of access to sensitive data. In fact, any business has access to sensitive bank account information, but medical offices have extra information that needs to be kept secure.

Ensuring that no other persons than your staff members can access that database is very important. One of the easiest ways to beef up your security without having to spend a lot of resources is to require multiple logins. Each time one of your staff members logs onto your system, they should have to implement multiple passcodes. If you want to take it a step forward, require different types of login formats. For example, a typed in password for the first login and a fingerprint required second login will make it more difficult for hackers to get access to sensitive medical data.

Adopt Role-Based Access

A little more in-depth than the other two suggestions, this one can do wonders for helping to reduce threats in your internal system. Role-based access allows top officials to set access restriction levels for employees when it comes to internal computer programs. This allows you to offer access to only records that employees will need to do their job and nothing more. For example, those with entry-level jobs may only have limited access to your database. However, those who do the accounting for your firm may have access to the accounting records in your database.

Improving record security at your office should always be a top priority. The above are three very simple ways that you can implement soon to beef up the security at your medical office. We encourage you to continue to implement strategies throughout the future to keep your client’s records in safe hands.

Author Bio:

Freelance writer and web enthusiast